microphone on dark stage used for town hall meeting

How to introduce yourself in an all-hands meeting

If you’re new to a company and expected to be part of an upcoming all-hands meeting, you may be wondering: “How do you introduce yourself in an all-hands meeting?”

This first impression is vital at a corporate town hall meeting. It’s a great opportunity to explain your role in the company, give your elevator pitch, and describe your plans for the organization.

To help steer you in the right direction, let’s break down some tips on how to effectively introduce yourself in an all-hands meeting.

Why a good all-hands meeting introduction matters

An all-hands meeting introduction can be a great way of allowing you and your entire company to get to know one another in a formal setting. You can use this meeting to get everyone on the same page, allow the people you work with to ask and answer questions, and ensure that you’re all headed in the same direction. 

That being said, these meetings require appropriate planning and coordination. You’ll want to understand how to run an all-hands meeting effectively and what topics and features should be included.

How to introduce yourself in an all-hands meeting

First impressions are critical in any business. As such, you’ll want to ensure that you introduce yourself correctly. Here’s a simple step-by-step to help you out:

  • Get the invite right: Don’t just send a big group text message. Instead, make sure to use a formal all-hands meeting template. Make sure the event invite has all the necessary information, including date, time, if the meeting will be in person, and who is invited. Furthermore, you should create an agenda that outlines how the conference will be conducted. 
  • Talk more about them than yourself: At meetings like this, people are typically more interested in understanding the impact you will have on their lives, their jobs, their work, and their business. What does this mean? You should talk about yourself only so much as it pertains directly to the impact you will have on their life. Remember that you are there to answer questions and alleviate concerns, not just discuss your resume.
  • Create a culture of honesty and openness: You should encourage the individuals attending to be honest with you. They should ask difficult and pointed questions, and you must promote their candor. That being said, words aren’t enough. If someone asks an honest question, you’ll have to answer it in a manner that is honest and respectful. 
  • Give the correct presentation: An all-hands meeting is designed to give your new coworkers or employees the chance to get to know you. To that end, make sure you give them the respect they deserve by customizing your remarks to the medium. Shake hands. Dress nicely. Make eye contact. And leave a majority of the time open for questions. Keep in mind, the purpose of an all-hands meeting isn’t just to talk – it’s to listen and respond.
  • Turn it into a networking event: Don’t just treat this all-hands meeting as a project management seminar. Instead, treat it as a semi-casual opportunity to get to know you. Holding a networking event, virtual social event, or virtual networking event after the meeting can allow people to get to know you in a less formal, more casual environment. There are both in-person and virtual options here, so take advantage of the one that fits your event. 

Looking for more insights on corporate town hall meetings?

At ICV Digital Media, we can help ensure that you can manage your corporate town hall meetings — either in-person or digital — in the best way possible. We’re trained professionals with years of experience in this area and can help ensure you make the best first impression with this or any other meeting. Contact us today for more information on how we can help you.

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